Pay slip - Codes to Consolidate

This window allows the identification of Hours or Allow/Deduct which need to be consolidated on the pay slip.

Prerequisite

No prerequisites.

Rules and Guidelines

  • When Pay slips are generated, this window will be referenced to determine if consolidation is required. If so, this window will control which Hours or Allow/Deduct Code is to be displayed, which Code/s are to be suppressed from display, and which values are to be accumulated for the displayed record.
  • Only one Code will be displayed on the Pay slip with the total of the values processed against the multiple codes.
  • Consolidation can only be performed for Codes of the same Type. This means that Hours Code can only be consolidated with other Hours Codes and the same applies to Allow/Deduct Codes.
  • The only type of Code that is not catered on this window is the Secondary Bank Accounts code with an A/D Classification of 'K'. An error message will be displayed once this code is used.

Field Information

Code to Display on Pay slip

This field displays a prompt list with options: A - A/D Code, H - Hours Code, B - Benefits.

If Preceda Variable *PAYSLIP_BENEFITS Position 14 is set to Y, an option for B - Benefits in Consolidation Type field will be made available.

This field is disabled until a Consolidation Type has been selected.

When 'H' is selected, the Hours or A/D Code prompt list will be connected to the Hours Type Codes reference table, and when 'A' is selected, the Hours or A/D Code prompt list will be connected to the Allow/Deduct Codes reference table.

This field will be populated with the Code to be displayed on the Pay slip.

This option is only available for Allow/Deduct Code records as it is used to control the display of A/D Notes.

The available options for this field include:

Option Description
D This will only display Notes when they exist against the Code to Display (Primary Only).
A This will always display Notes from all Codes included in the Consolidation (Primary and/or Secondary).

Note: This option is dependent on Position 49 of Program Control A440 (which is environment-specific) being set to display Notes information.

 

This option allows the selection of additional one or more Codes and works in the same way as Hours of A/D Code:

  • The field will not be available unless the user populated the Hours or A/D Type field.
  • The prompt list on this field is connected to the selected reference table.

 

This contains tick boxes that will be used to determine whether the Pay slip will only display the Hours/Units from displayable Code (if unticked) or the total Hours/Units from both the displayable Code and all additional Codes (if ticked).